Power Apps has two types of methods for licensing;
Power Apps Per App Subscription (Single App)
Power Apps (Unlimited Apps)
The method of licensing that we will be covering in this blog post is for Power Apps Per App Subscription (Single App).
Firstly, what is the Power Apps Per App Subscription?
Where you have a requirement for a department or group of users that perform a certain function as their role (and it never really deviates from this) then a Power App Per App Subscription is the ideal solution.
If your business wanted to create more than 1 App, and you had users that need to access others then the Unlimited Apps might be more cost effective than licensing per app.
Step 1 – Order License
Depending on if you are purchasing from a CSP Provider (i.e. Vinergy) then you first need to procure the license through your provider. Otherwise you can purchase via Microsoft Direct.
CSP License names can vary, however if you state that you are after the Per App license for Power Apps they should know the current license.
Once this has been procured (ordered) you will now have the following license inside your Microsoft 365 Tenant
PowerApps per app baseline access
The default will be shown as 10,000 available which don’t be fooled to think that this means you have been accidentally given that many licenses by mistake. The second part of this blog post will explain.
Step 2 – Assign Baseline License
You will now need to assign the PowerApps per app baseline access licenses to the relevant users that will be using the Power App.
Step 3 – Share Power App
Whilst we have now assigned the baseline license this doesn’t mean the user has access to the Power App until we share the Power App with that user.
Select the app by clicking on the … on the app, and click Share
The following screen should then be shown and you will then search for the user – and then assign the Security Role (Security Role – this is what gives permissions within the app – i.e. read contacts, modify contacts etc).
Whilst the example below shows System Administrator, we recommend you assign the most appropriate roles to the user based on their role in the business.
Once you have done this – then the user has been assigned a license and they can access the Power App.
I hope this information helps when you are procuring your licenses for Power Apps Per App Subscriptions.